Template
Bid request to buyers
Buyers bid on what they know. Tell them the material, volume, site conditions and the terms you need, and ask each to state its offer in the same shape, so you can compare like with like.
REQUEST FOR OFFERS: RECYCLABLE MATERIALS From: ______________________ (company) Contact: ______________________ Site address: ______________________ Offers due by: ____________ 1. WHAT WE GENERATE Material Avg per month Packaging Notes Baled cardboard (OCC) ____ bales / ____ lb avg bale wire-tied ____ Stretch film ____ bales ____ ____ Pallets (48x40) ____ per month grade mix: ____ ____ Gaylord boxes ____ per month ____ ____ IBC totes ____ per month prior contents: ____ Other ____ 2. SITE Dock doors / trailer parking: ____________ Baler or compactor on site: ____________ (owned / leased from ____) Hours for pickup: ____________ Storage under cover: [ ] yes [ ] no 3. WHAT WE ARE ASKING FOR [ ] Contract for ____ months [ ] Spot purchase [ ] Either Equipment wanted: ____________ 4. PLEASE STATE IN YOUR OFFER a. Formula per net ton (or per unit), with a worked example b. Index: publication, region, side of range, month c. Floor and any cap d. Freight: in price, per load or per ton; any fuel surcharge e. Equipment charges and service terms f. Minimum load and any light-load charge g. Specification, tolerances, moisture limit and claim procedure h. Scale, ton definition, ticket and audit i. Payment timing and method j. Term, renewal, exclusivity and termination We will compare offers on net value per ton after all deductions. This template is a starting point for a negotiation, not legal advice. Have the final agreement reviewed by your own counsel. Source: recyclingcontracts.com